Working Group Convenor

Version 1 (September 2004)

1. Role/Definition	5. Composition
2. Reports to	6. Method of appointment/Review
3. Responsibilities	7. Mode of working
4. Rights

1. Role/Definition

References

Person who leads the activities of a Working Group (WG)

Internal Regulations - Part 2, 3.4.1

2. Reports to

Its parent body (Technical Committee (TC) or Subcommittee (SC))

Internal Regulations - Part 2, 3.4.5

3. Responsibilities

3.1 Responsible for the activities of a WG established by a TC (or SC) to undertake a specific task: the preparation of one or more draft standard according to the specifications set by the TC and within the specified time frame. NOTE: The work specifications and guidelines provided by the TC shall describe clearly the requested work, specifying exactly what is to be covered and what is not. In case of doubt, the WG Convenor is responsible for seeking clarification from the TC.	Internal Regulations - Part 2, 3.4.1
3.2 The Convenor of a WG accepts these work specifications, having also evaluated that the WG composition as nominated by the TC or by the National Member Body (balanced expertise from involved parties which are in touch with NSB's), is appropriate for the completion of the required work within the specified timeframes.
3.3 Convenes meetings when necessary and acts as Chairperson
3.4 Actively progresses work and reports regularly on progress to the parent committee or verbally at meetings of the parent body	Internal Regulations - Part 2, 3.4.5
3.5 Ensures that WG experts have appropriate briefing on relevant rules and procedures
3.6 Ensures that an interim draft has been sent to the TC Secretary at least once during the drafting process
3.7 Operates exploitation rights assignment system including: formal implementation during WG meetings; collecting of exploitation rights assignments of experts at each meeting; transfer of the originals of the exploitation rights assignments to TC Secretary; transfer to TC Secretary any request for copyright exploitation licence agreement.	GD - Copyright
3.8 Participates in the Editing Committee, if required
3.9 Judges the state of readiness of draft standards for enquiry including the quality of the technical content and the level of consensus within the WG, prior to release to TC Chairperson and Secretary
3.10 Refers any problems encountered to parent body	Internal Regulations - Part 2, 3.4.5

4. Rights

Receives Professional Standardization Support which may include a Secretary to the WG

NOTE: A checklist can be used as sort of trilateral service agreement between the TC Secretariat, the WG Convenor and the WG´s Professional Standandization Support providing NSB. As such, the TC Secretariat, the WG Convenor and the WG´s Professional Standandization Support are free to discuss and agree upon assignment of tasks and may alter some "non mandatory" assignments according to the rules as given in the Checklist by mutual consent.

Service contract between CEN National Members concerning the appointment of WG Convenors and the provision of Professional Support to WG Convenors (PDF)

Checklist - Assignment of tasks between TC and WG (Word)

5. Composition

Not applicable

6. Method of appointment/Review

6.1 Appointment of the Convenor of a new WG:

The TC Secretary invites the TC members for nominations to Convenor position, referring to the characteristics of the position and the work specifications given to the WG.

NOTE: Nominations are required to be accompanied by the curriculum vitae of the applicants and and an indication of their commitment to their responsibilities and duties.

The TC Chairperson and Secretary evaluate the nominations received, according to appropriate criteria,including expertise, leadership qualities, acceptability to WG members.
The TC Secretary seeks the agreement of the CEN National Member in the home country of the candidate to provide Professional Standardization Support (see clause 7). If this CEN National Member is not able to provide Professional Standardization Support, the Secretariat of the parent TC ensures that such Support is available from another CEN National Member before making the appointment.
The TC Secretary submits the preferred nomination(s) in the form of a resolution according to the standard format to the TC for voting.
If the result of the voting is clear and non-controversial, the Convenor is considered as appointed.If the result is controversial, the matter has to be discussed at the next plenary meeting of the TC, where all CEN National Members (NSB) can be represented.
The TC Secretary informs the appointed WG Convenor about his appointment while reminding him/her of his/her responsibilities and duties.
The TC Secretary communicates the TC resolution approving the appointment of the Convenor to the TC members and to CEN Management Centre (CMC) for communication to the CEN System via the CEN Information System (together with the relevant address data).
CMC updates the CEN database.

Internal Regulations - Part 2, 3.4.2

Service contract between CEN National Members concerning the appointment of WG Convenors and the provision of Professional Support to WG Convenors (PDF)

Resolution format (Word)

6.2 Appointment of the Convenor of an existing WG: same as in 6.1. In addition, the parent committee shall check that the candidate Convenor is accepted by the WG.

7. Mode of working

Works with the help of a professional standardization support (which may include a Secretary to the WG) from own National Standards Body (NSB) or if not available from another NSB

NOTE: It is recommended that a checklist is used as a sort of trilateral service agreement between the TC Secretariat, the WG Convenor and the WG´s Professional Standandization Support providing NSB. As such, the TC Secretariat, the WG Convenor and the WG´s Professional Standandization Support are free to discuss and agree upon assignment of tasks and may alter some "non mandatory" assignments according to the rules as given in the checklist by mutual consent.

Internal Regulations - Part 2, 3.4.2