Guidance - Technical Committees meetings

Version: 1 (September 2004)
Source: -

1. Scope
2. About Technical Committees' meetings
3. Process guidance - First plenary meeting of a Technical Committee
4. Process guidance - Plenary meetings of a Technical Committee (except the first one)
5. Supporting tools

1. Scope Go to top

Guidance on how to prepare and conduct plenary meetings of Technical Committees (TCs).

2. About Technical Committees' meetings Go to top

2.1 A way to achieve results

A plenary meeting of a TC can help to build up team spirit, keep the CEN System informed, manage projects, decide which process each document will follow, detect problems and generate solutions.

Standardisation is based on the consensus between parties. Meetings are a privileged mode of working in order to achieve such consensus. Nevertheless, the search for consensus should not transform the meeting into a forum open to discussions which are not covered by the agenda.

NOTE: Meetings are frequently used to discuss matters which could be resolved outside valuable meeting time and are in the majority of cases not sufficiently action- and progress-oriented. Therefore, in between meetings, TC experts are encouraged to progress work as much as possible by correspondence.

2.2 The Golden Rules for meetings

People who participate in meetings usually have different responsibilities. Their viewpoints and expectations may differ. However, in order to be successful some basic rules need to be respected by all participants in meetings.

The Golden Rules for meetings, as listed below, may help the Chairperson, Secretary, Convenor, expert or delegate.

1. Prepare all meetings meticulously:

ensure timely notification of meetings;
prepare and circulate agenda for meetings well in advance (see Internal Regulations – Part 2, clause 12.4);
be sure all participants have received the relevant documents on time;
prepare or have the meeting room suitably prepared and all materials available.

2. State clear objectives before all meetings.

3. Adhere to the agreed time scales.

4. Stick to the agenda.

5. Summarise the discussions from time to time.

6. Listen! - Don't interrupt!

7. Be to the point and keep it short!

8. Know when to say NO, but offer alternatives.

9. State decisions arising from the meetings and allocate responsibilities.

10. Follow-up on decisions and actions in line with target dates

3. Process guidance – First plenary meeting of a Technical Committee Go to top

3.1 General

The Technical Board (BT) creates a new TC and allocates its Secretariat to a CEN National Member, which is generally the originator of the new project proposal.

The first plenary meeting of a TC is the first official opportunity given to the different components of a TC i.e. the Chairperson, the Secretary, delegations from CEN National Members, representatives from CEN associated members or CEN affiliates and/or representatives from the European Commission (EC) or the European Free Trade Association (EFTA) Secretariat, to meet in order to set up the new TC according to CEN regulations.

The concerned CEN National Member appoints a Secretary, the Secretariat nominates a Chairperson who is appointed by the TC in accordance with the process 'Delegated decisions'.

NOTE: In some cases the BT may have already appointed the Chairperson.

3.2 Planning and preparation of the first meeting

The first task of the appointed Secretary is to prepare the first plenary meeting of the new TC. This meeting should take place within six months following the decision of the creation of the TC.

The administrative and technical work to be achieved within these six months is of prime importance. Key success factors for the first plenary meeting of a TC are:

a good administrative preparation which respects the time schedule (see clause 3.2.1 and 3.2.2);
a transparent technical preparation which, from the start, takes into account the feedback of all the interested parties (i.e. CEN National Members, industry and market representatives, etc...) (see clause 3.2.3).

The technical basis needed for the preparation should be gathered in a file (file of creation of a TC). This file should at least contain all the information given by the originator (Form A), the technical and administrative comments of the other CEN National Members (Form B) and the BT resolution related to the creation of the TC including its provisional title and scope. The related BT member should then transmit a copy of the file to the new TC Secretary.

NOTE: The steps of the process relating to the administrative and technical preparation should be carried out simultaneously.

3.2.1 Administrative preparation

An efficient administrative preparation facilitates the start of the TC's life. The preparation is made in liaison with the nominated Chairperson.

NOTE: A delay in the nomination of the Chairperson is not a reason to postpone this preparation as e.g. launching the request for information on the different CEN National Member' delegations.

The date should suit in first priority the nominated Chairperson. It is suggested that the venue is held either at the office of the Secretary in order to clearly inform delegates on the CEN National Member in charge of the secretariat or in Brussels in order to ensure better availability of CCMC staff.

The following research of information should be handled with priority.

Before sending the invitation to the first meeting, the TC Secretary should:

identify all possible ISO standards or working drafts, programmes of work of ISO TCs and existing national standards which fall within the field of competence of the newly created TC (national experts in the related field could facilitate this research);
identify any international regional (preferably European) and national deliverables which fall within the field of competence of the newly created TC and could possibly be transformed into standard;
identify national legislation which is potentially conflicting with European practices in this field.

As soon as possible, a draft invitation should be sent as a preliminary proposal for the meeting, together with:

a notification of the date and venue (see clause 5.3.2);
a request to CEN National Members to designate their delegation (see clause 5.3.2);
NOTE: The TC Secretary should compile and maintain all information on the delegations into one single numbered TC document.
a simple presentation of the nominated Chairperson containing its professional curriculum vitae and its professional address with phone and E-mails;
a request to CEN National Members to identify all the possible ISO standards and national standards as well as international, regional (preferably European) and national deliverables and potentially conflicting national legislation existing in the field of competence of the TC (by using the form 'Information on available (draft) publications' as given in clause 5.3.1);

About the interpretation facilities during the first meeting, the TC secretary:

should seek the consensus for the use of English as the TC language; in this case the attendants should inform the TC Secretary of special needs for translation (see form 'Information on the first meeting', clause 5.3.1).
if not possible, should
- either indicate that full interpretation in English, French and German will be foreseen;
- or make a proposal, well in advance to the CEN National Members indicating that interpretation will be foreseen in one or two languages.

See also clause 3.3.6 ' Use of languages'.

The earlier sent, the easier the organisation of the practical aspects of the plenary meeting will be. This will give time for the CEN National Members to accurately designate their delegates and will help the TC Secretary in adapting meeting room choice and allowing him/her to prepare the first draft address list of the TC delegates.

3.2.2 Presentation of the CEN System

The presentation of the CEN System is under the responsibility of the CEN-CENELEC Management Centre (CCMC); the Secretary should request a speaker from CCMC.

3.2.3 Technical preparation

The technical preparation of the plenary meeting can present more difficulties for a new Secretary than for one who has experience in the field of the core subject of the new TC.

As soon as the Chairperson is nominated, he/she should help the Secretary in this part of the preparation. Taking into account the information sent by each CEN National Member, they should:

make proposals for the final title and scope of the new TC (see clause 5.3.4, formatted resolution 'Final title and scope of a Technical Committee');
ensure that the title and scope are closely linked:
- the title is a summary of the field covered by the TC. It should be succinct :"the shorter, the better";
- the scope is more accurate and specific. It should cover the field of competence of the TC with well defined limits, enable a better demarcation between the field of this TC and those of other bodies involved in standardisation (CEN/TC, ISO, CENELEC, ETSI...), define clearly the excluded area(s), the covered product(s), process(es), service(s) and relation(s) with other CEN/CENELEC/ISO bodies in order to avoid future discussions on competence.
prepare a short report on possible implementation of ISO standards covering the same subject; the agreement for co-operation between CEN and ISO (Vienna Agreement and Guidelines for its implementation) should be taken into account when preparing the work of the TC;
prepare a list of all existing national standards covering the same subject;
prepare a proposal of the draft TC Business Plan and Programme of work, knowing that the preparation of the Programme of work should be the first priority of the TC: by starting, as soon as possible, the analysis of available data to be included within the TC Business Plan; this analysis is based on their own knowledge and on all the information they have received from the CEN National Members (this is to be done in accordance with the process 'Programming of work').

3.2.4 End of administrative and technical preparation

The TC Secretary should prepare:

the final draft agenda (see clause 5.3.1);
it can be adapted to some particular items raised during the preparation of the meeting;
NOTE 1: The setting up of a timetable is indispensable for a good conduct of the meeting. The Secretary should pay particular attention to the time needed for the presentations of the CEN System and of the TC Business Plan concept, allowing enough time for questions/ discussions. It is also necessary to foresee time for the approval of resolutions.
NOTE 2: Remember Parkinson's Law - "Meeting time will be spent on items to be discussed in an inverse relation to their importance".
compilations and presentations of basic information from different parties; they should be prepared in such a way that they can be easily used (i.e. numbered documents); each document should only cover one item of the agenda, clear title referring to the concerned item, everything should be typed (no handwriting), etc...

3.2.5 Preparation of the draft resolution(s)

As soon as possible, the TC Secretary drafts resolutions to be confirmed later during the meeting, taking into account that:

the resolution is the way to formulate the decisions of the TC allowing transparency of its actions;
some of those resolutions, like 'Appointment of the TC Chairperson' or 'Approval of technical liaison with TC', belong to the so-called 'Delegated decisions to the TC' for which a standard format exists and should be used (see clause 5.3.4);
for resolutions related to other types of decisions, the Secretary should use the format as provided in clause 5.3.4. In all cases, the part concerning the considerations should be mandatory.
NOTE: These draft resolutions are only a tool destined to facilitate the task of the Secretary but should not be circulated to the delegates before the meeting.

3.2.6 Circulation of documents

At least two months before the plenary meeting, the TC Secretary circulates, to the CEN National Members for onward distribution to their TC delegates, the following documents:

the final invitation including information on accommodations, address, phone numbers and e-mail fax , ways to join the venue, possible facilities for booking, etc...(see clause 5.3.2);
the final draft agenda (see clause 5.3.1);
any referenced working documents (the draft resolutions as mentioned in clause 3.2.5 being excluded);
the list of nominated delegates intending to participate in the work of the TC (see clause 'Composition of national delegation' clause 5.3.2);
the final registration form (see clause 5.3.2).

At least one month before the plenary meeting, comments made by CEN National Members on those documents should be sent to the TC Secretary, in order to allow him/her to compile and copy them.

3.2.7 Ultimate preparation

The last task to be achieved before the plenary meeting is the preparation of the meeting room:

adequate room for the number of participants (tables and seats);
NOTE: More and more, delegates are storing their documents on portable computers; power supply to each of the desk is becoming a must.
preparation of the meeting table plan: the top place should be reserved for the Chairperson, the Secretary, the CCMC representative, the EC and/or EFTA representatives and, if any, the interpreter(s);
the delegations should be placed in a predefined order (e.g. alphabetically and per CEN National Member), with name plate in front of them round the table.
NOTE: The nominated Chairperson seats with his delegation at the beginning of the first meeting; when appointed he/she joins his/her Chairperson place.
putting in place the audio and/or visual tools, possibly microphones;
booking of technical facilities (computer, photocopier, hole puncher, paper for notes, telephone/fax stations, travel information...);
ordering the coffee and/or soft drinks for coffee breaks.

3.3 During the first meeting

3.3.1 Welcoming and opening

A welcoming speech should be made by a competent authority of the hosting CEN National Member (to which the TC Secretariat has been allocated). By default, it should be opened by the CCMC representative or by the Secretary of the TC.

After this introduction, the TC Secretary should inform on some administrative issues (coffee break, lunch, social event, ...) and facilities (phones, fax, travel information,...).

3.3.2 Roll call of delegates

The roll call of delegates should be complete; the head of each delegation should be clearly identified and should introduce him/herself and his/her delegation.

An attendance list (see clause 5.3.2) should be circulated; each participant should write down his/her address and phone/fax numbers and e-mail address. In addition, the TC Secretary informs the participants of the CEN policy related to Copyright as described in Guidance 'Copyright'.

The Secretary should quote on it the people who apologized, and update it all along the meeting when persons arrive late.

"Good habits consist:

to request from each delegate the business card;
to photocopy the attendance list as soon as possible and to circulate it to the participants in order to let them know as quickly as possible who is who all around the table."

3.3.3 Adoption of the agenda

The Secretary proposes the draft agenda, asks for any comments/additions, notes the proposed modification(s), if any, and requests the approval of the modified agenda.

NOTE 1: During the whole meeting the Secretary should check that the meeting time tallies with the scheduled timetable. In case of exceeding time, the Secretary should withdraw some of the non priority items which are not yet discussed.

NOTE 2: In order to avoid that the resolutions are approved the last day in a hurry (e.g. before the departure of some delegates, ...), it is recommended to stop the discussions, every day at least half an hour before the foreseen deadline, in order to approve the resolutions related to the decisions taken during the day.
After approval, resolutions are definitive; no more discussions should take place on the same subject.

3.3.4 Appointment of the resolution committee for the meeting

The TC should set up a resolution committee including persons having one official CEN language as mother-tongue and sound working knowledge of a second language (generally three persons).

Important statements and decisions, abstentions and/or opposition should be written down in resolutions. The Chairperson should ensure that decisions are clearly formulated and available in written form; the work of the resolution committee being to draft and translate the resolution in the three CEN official languages.

A TC should take resolutions only on important decisions and actions (e.g. not for approval of agenda or minutes).

3.3.5 Appointment of the TC Chairperson

The appointment of the Chairperson is the first important decision of this first meeting. It should be handled as follows:

The Secretary reads the clause 3.2.3.3 of the Internal Regulations - Part 2 and presents the nominated Chairperson, giving the reasons for its nomination by his institute.
The nominated Chairperson introduces him/herself highlighting the objectives he/she intends to reach and the strategy he/she proposes to follow;
The nominated Chairperson answers the questions of the delegates;
A vote takes place. It is a vote by simple majority, non weighted voting;
After this vote, a delegated resolution which strictly follows the format provided by CCMC and giving an official form to the decision of the TC, is written down (by using the form 5.3.4).

3.3.6 Use of languages

A short discussion on the language(s) to be used in the next meetings should also take place. A resolution should fix the reached consensus on language.
The problem of the languages used in meetings is generally solved by one of the following solutions:
- no interpretation and use of only one language;
- partial interpretation to one of the official language (e.g. interpretation only to English, delegates expressing themselves in the other two languages) (which is cumbersome and costly);
- use of the three CEN official languages with full simultaneous or consecutive interpretation (which is very cumbersome and very costly).

3.3.7 Presentation of the CEN System

The speaker of the CCMC presents the CEN System and the essential regulations of CEN, allowing the participants to understand in which environment, why, what and how they will have to work.

3.3.8 The Technical Committee Business Plan

3.3.8.1 Presentation and discussions

The Secretary presents the concept of the TC Business Plan by using the following documents:

TC Business Plan template (title to be checked);
The proposed draft TC Business Plan as prepared by the Chairperson and the Secretary, should be the basis for discussion.

3.3.8.2 Approval of the final title and scope

The TC decides on its final title and scope, taking into account the draft prepared by the Secretary and Chairperson. The translation in the three official languages is mandatory and should be as precise as possible in order to avoid ambiguities in the future.

As soon as agreed, they should be defined in a resolution.

3.3.8.3 Objective and strategy

The objectives of a TC are, basically, the key motivations which led to its establishment and presently justify the investment made by market players in the work of the committee (the FORM A (if any) having initiated the process of creation of the TC can be used as starting point of the discussions - see process 'Programming of work').

Based on the information given by the different members of the TC, a general clear strategy has to be set. It should allow the committee to reach the objectives and to put in place the adequate organisation of its work.

3.3.8.4 Organisation/resources and programme of work

The establishment of the programme of work and the organisation of the TC need an in depth study (see process 'Programming of work')

3.3.9 Requirements concerning a subsequent plenary meeting

The preparation of the next - the second - plenary meeting should be studied carefully. Meetings should only be held when sufficient working documents have been circulated and permit to foresee progress in the work of the TC.

The Secretary and the Chairperson should decide on a possible date taking into account the home work given to the different delegations or delegates. This date should then be discussed with the delegations in order to avoid impossibilities of participation.

The venue is open to national delegations for invitation. Nevertheless, it seems preferable to plan the second meeting at the CCMC office in order to get its support when the TC tries to finalise its Business Plan.

3.3.10 Any other business

All planned items of the agenda other than those handled above (see clause 3.3.3) should be discussed before dealing with possible miscellaneous items which will only be dealt if time is remaining.

3.3.11 Approval of resolutions

The approval of the resolutions concerning the last decisions (see clause 3.3.3, Note 2) of the TC has to take place. All resolutions should be distributed to the delegates before they leave the meeting (see Internal Regulations – Part 2, clause 3.2.4 and 12.4).

3.3.12 Closure of the meeting

The Chairperson closes the meeting by summing up the discussions and the decisions taken during the meeting.

4. Process Guidance - Plenary meetings of a Technical Committee (except the first one) Go to top

4.1 General

Clause 3 of this document 'Process guidance – First plenary meeting of a Technical Committee' gives global information related to the planning, running and closure of the first plenary meeting of a TC.

A large part of this information can be used for the planning, running and closure of all the plenary meetings of a TC. Therefore this clause concentrates on some specific items.

Plenary meetings of Technical Committees (TC) are those taking place after the approval of the TC Business plan by the CEN Technical Board (BT).

The principles detailed in this chapter may be transferred to the organization of Sub-committee (SC) meeting being understood that the resolution taken during those meetings will need to be endorsed by a TC meeting.

NOTE: BT decided in December 1999 that the creation of Subcommittee is no longer allowed (BT 53/1999).

4.2 Preparation of common plenary meetings

4.2.1 Administrative preparation

4.2.1.1 Fixation of the date of the meeting

The time in-between meetings is a balance between the necessity of:

on the one hand, to allow experts to do their homework, to circulate their results and eventually to give explanations when requested;
on the other hand, to avoid that delegates forget most of the information received during a meeting, enabling them to understand proposals of reporting experts during the following meeting.

A good management of the workload and the resources of a TC requests from its Chairperson and Secretary a good management of the time spent during meetings but also between meetings in order to make them more fruitful. This requires consultation between the Secretary and Chairperson before and after meetings, the planning of foreseeable events which could slow down progress and the setting up of an efficient system for circulation of documents.

They should estimate if the planned date (as fixed at the end of the previous meeting) is still acceptable, by considering the progress of the work and/or the number of questions/problems raised/encountered by the Working groups (WG) and/or TC members.

NOTE 1: The rationale of the organisation of the meeting is: transparency, detection of problems at the earlier stage, avoiding bottlenecks related to management.

NOTE 2: It seems that, for an active working TC, less than a yearly plenary meeting can be considered as a strategic mistake; by lack of personal contact, the delegates quickly lose interest in their task and furthermore, when the management of a TC is only exerted by correspondence, it often becomes difficult and impersonal and encourages laxism.

4.2.1.2 Circulation of documents

One of the key success factors for a TC plenary meeting is the timely dispatch of documents before meetings.
Deadlines for circulation of documents related to TC meetings should be as follows:

two months before the meeting: agenda and documents for discussion (see formatted documents in supporting tools, clause 5.3);
one month before the meeting: national comments on those documents

4.2.2 Technical preparation

The programme of work of a TC has been established following the output of the first plenary meeting.

The technical preparation of the meeting consists now in listing the requested actions, their follow-up and the achievements carried out at drafting level i.e. within WGs.

In all cases, an effective and efficient management of a TC requires that the Convenors of the WGs send, to the TC Secretariat, the reports of their meetings and of their activities before the TC plenary meeting. At least, these reports shall be tabled during the common plenary meetings (see the model of a 'WG Report' in supporting tools, 5.3.3).
Note: This could have an influence on the date of the meeting. It is not reasonable to organise a TC plenary meeting just before a Working Group meeting, particularly if it is in charge of some priority or sensible work items.

The technical preparation of the meeting should not be closed without having prepared the draft resolution(s) related to expected decisions. Before any proposal for resolution(s) related to TCs delegated decisions, the Secretary should check the availability of all requested documentation/information as laid down in the process 'Delegated decisions'.

Use intensively the formatted resolutions when taking decisions. Example formats are available in Word (see 5.3.4). When no specific resolution format exists, structure the resolution in a similar way.

4.3 During the meeting

The following clauses highlight some of the most important agenda items of a TC meeting.

4.3.1 Report of the Technical Committee Secretary and Chairperson

The TC Secretary and/or the Chairperson shall report on the different activities achieved since the previous meeting, such as: attendance to co-ordination meetings, to Editing Committee meetings, last development of the CEN System influencing the life of the TC, any sector matters, etc ...

The Chairperson should take the opportunity of this intervention to remind the delegates that TCs have to work on programmes which match clearly identified and accepted market needs, with appropriate resources to carry out the work efficiently, with a leadership which ensures that difficulties encountered are quickly resolved.
It is a shared responsibility and the task of the whole TC - its members, its Chairperson and Secretary - to plan and monitor its programme of work.
The TC is accountable for its work.

4.3.2 Technical work: Planning

The TC Programme of work should remain stable for a sufficient period of time. However, reality shows that there will always be additional and individual requests for new work items in the case of an already approved Programme (see process 'Programming of work')
Any decision concerning the Programme of work should be as consensual as possible in order to facilitate the acceptance of the future standard by all the interested parties.

4.3.3 Technical work: Management

Any well-established TC has set clear technical specifications and strict guidelines for its WGs to elaborate the required document(s).
The TC monitors the work of the WGs, amongst other by studying their reports (and/or those of the Reporting Secretariats) and by supporting their drafting workshops through giving them the most appropriate guidance.

This analysis of the reports of the WG should be conducted with attention and professionalism. The reports of the WGs (and/or of Reporting Secretariat) are not a formality but the basis for the management to be executed by the TC.

The WG Convenors or, when excused, their representatives should report on the state of development of each of their allocated work item(s). Their report shall always cover the following points:

realistic forecast for the development of their allocated project(s);
the existence of any specific problems; difficult issues should not be shelved in the early stages, as they will reappear later and delay the progress of work.
respect of the planned target dates for each of their allocated work item(s) .

All reasons for non respect of the target dates should be analysed and solutions found, whenever possible without needing the amendment of the Programme of work.

Slippage of target dates should be viewed as the exception and the TC shall deal with it as such.

Slippages in the work process put pressure on time-scales at late production stages. Slippage of target dates increases the workload of the drafters (snowball effect).
Generally, slippages arise at the beginning of a chain of production generating new slippages, which can destroy the best- planned Programme of work .

Therefore, it is the task of the TC:

to query set target dates where they appear to be unrealistic and cause undue pressure;
to plan, from the beginning, the logistics needed for the development of each work item according to its scope and priority while considering the available resources and time (such as the time used between meetings);
to evaluate the workload referred to the Editing Committee and TC Secretariat, in order to avoid the creation of administrative bottlenecks;
to analyse reasons for lack of progress and to implement the appropriate action(s).

4.4 Follow-up of meetings

4.4.1 Administrative tasks

The TC Secretary should:

finalise the resolutions, if needed, and send them to the TC members and to the CEN-CENELEC Management Centre (CCMC) within two weeks after the meeting. The sending to CCMC is made by e-mail to tcminares@cencenelec.eu. The related documentation, if any, is also enclosed together with the filled in transmission notice (see guidance document on 'Interface between TC Secretariats and the CCMC');
draft the minutes of the meeting and, with the approval of the Chairperson, circulate them to the delegates and to CCMC (tcminares@cencenelec.eu) within four weeks after the meeting;
take actions under his/her responsibility according to resolutions and minutes of the meeting;
circulate working documents, amongst other those received from delegates, as soon as possible to the TC.

4.4.2 Preparation of the next plenary meeting

Finally, the Secretary should, in liaison with the Chairperson, plan the next meeting, and consider the actions to be launched and what needs to be achieved.

5. Supporting tools Go to top

5.1 Reference documents

Internal Regulations - Part 2, clauses:

3.2.1: Technical Committee - Establishment and function
3.2.3: Technical Committee - Responsibilities
3.2.4: Technical Committee - Meetings
8: Languages
12: Document numbering, distribution and deadlines
4.3: Liaisons
4.2.3: Affiliations
11.2.1.2: Preparation of European Standards
C: Modes of cooperation between CEN/CENELEC/ETSI

RESOLUTION BT 34/2010

Subject: Meetings of CEN technical bodies – Fees for delegates

BT/TCMG, on behalf of BT,

approves the following provisions :

delegates shall not be obliged to pay a fee as a condition of their participation in meetings of CEN technical bodies and their working groups;
there is no obligation on a host to provide social functions during such meetings but if a committee requests a host to organize social functions, the host shall have the right to require that the costs of holding such functions be borne by the delegates participating therein;a

asks CCM to introduce these provisions in BOSS;

invites CENELEC/BT to share this view.

This Resolution is applicable as from 2010-12-02

5.2 Checklist(s) for action

Checklist - Responsibilities for a first TC meeting

5.3 Forms and resolutions formats

5.3.1 First meeting forms

Draft agenda first meeting (Word)
Information on first meeting (Word)
Information on available publications (Word)

5.3.2 Common forms

Form - Notice of meeting (Word)
Form - Registration form for meeting (Word)
Form - Attendance list (Word)
Form - Composition of the national delegation (Word)

5.3.3 Plenary meeting forms

Draft agenda (Word)
Report of the Working Group Convenor (Word)
Annual report of the TC activities (Word)

5.3.4 Resolutions formats

Format of resolutions covering delegated resolutions to Technical Committees:

Appointment of the Chairperson of the Technical Committee (Word)
Approval of a technical liaison with Technical Committee (Word)
Decision on discontinuation of liaison with Technical Committees (Word)

Other types of resolutions:

Final title and scope of a Technical Committee (Word)

5.4 Booking of meetings in Brussels (CEN-CENELEC meeting centre)

Booking of meeting rooms in CEN-CENELEC meeting centre
5.5 Guidance - Participation in meetings of CEN technical bodies of representatives of bodies or companies from countries outside the CEN membership
GD - Participation of countries outside CEN